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Archives: HOME

Using This Guide

This guide provides information on the following topics:

  • Email management- learn best practices for managing emails; 
  • Naming conventions - learn best practices to name your files and folders;
  • Meeting Minutes Tips - Learn best practices when taking meeting minutes;
  • Transfer to Archives - learn when and how to send some permanent records to the University Archives; and
  • FAQ - this page provides a list of answers to commonly asked questions.

University Archives

Welcome to the KAUST University Archives

As KAUST employees we use or create records in our work everyday. We all share the responsibility to manage its records appropriately and professionally. This guide contains important information and tips for KAUST employees about records management requirements and procedures. 

What is the University Archives?

The University Library maintains the University Archives and strives to empower all employees to confidently and efficiently manage records. 

The University Archives in the official repository for all University records of enduring value. Why do we do this? University records are our memory of decisions and transactions across a huge range of academic and administrative activities. If managed well, they provide insight into the development of the University over the course of its history, and preserve the memory of its organizational endeavors and achievements. 

How to transfer your records to the Archives?

How to retrieve or access your records already stored in the Archives?


University Archivist and Records Manager

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Eamon Smallwood
+966 12 808 3608